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The Miller Act

May 10, 2022

The Miller Act

 

What is The Miller Act and how does it affect contractors, taxpayers and Surety Bond Companies? Learn more about this important piece of legislation.

 

What is The Miller Act?

 

The Miller Act (40 U.S.C. §§ 3131-3134) is a piece of legislation enacted in 1935 that requires Contractors fulfilling construction contracts of $150,000 and above, to post a performance bond and a separate payment bond on the project. Additionally, the law requires a payment bond alone when a project exceeds $30,000.

 

Specifically the law states, "The Miller Act as implemented by the FAR, provides that, before a contract that exceeds $150,000 for the construction, alteration, or repair of any building or public work of the United States is awarded to any person, that person shall furnish the federal government with the following:

 

A performance bond in an amount that the contracting officer regards as adequate for the protection of the federal government. The FAR establishes an amount of 100% of the contract price as the rule. An exception to this rule requires a specific determination by the contracting officer that a lesser amount provides adequate protection.

 

A separate payment bond is required for the protection of suppliers of labor and materials. The amount of the payment bond must be equal to the total amount payable by the terms of the contract. The FAR establishes an amount of 100% of the contract price as the rule. 

 

A deviation from this rule requires the contracting officer to make a written determination supported by specific findings that a payment bond in that amount is impractical, in which case the amount of the payment bond shall be set by the contracting officer. The amount of the payment bond may not be less than the amount of the performance bond."

 

In other words, a contractor doing construction work on most Federal projects of $150,000 or more must post a performance bond for 100% of the contract amount and a separate payment bond for 100% of the contract amount. 

 

The performance bond guarantees that the  Prime Contractor (General Contractor) will complete the project according to the contract and specifications. The payment bond guarantees that the contractor will pay their Subcontractors and Material Suppliers.

 

Both the performance bond and the payment bond must be included on the United States Treasury Department's 570 Circular of surety bond companies approved to do business with the U.S. Government.

 

History of The Miller Act 

 

Basic forms of lien laws go back hundreds of years. However, modern mechanic's liens in the United States are often attributed to Thomas Jefferson. 

 

Mechanic's Liens protect contractors, Subcontractors, and material suppliers against non Payment. Should a party not be paid for work or material, that party can file a Mechanic's Lien on the project. The Mechanic's Lien is a Public record and creates a security interest in the property. In practicality, the property owner is usually unable to sell or borrow against the property until the lien is satisfied.

 

Understandably, this system of filing liens does not work on Federal Property. Imagine an unpaid Subcontractor having a lien against The White House or National Park. Clearly this would not be in the General Public's best interest.

 

Similarly, imagine a Federal Building under construction. Congress approved $1 million of taxpayer money to build the project. However, after paying the contractor $1 million, the project is only 10% complete and the contractor files bankruptcy. It would not be good for the Public to have unfinished projects or to have to spend more money to complete these projects.

 

These are the problems Congress was finding on Federal construction projects. To combat these issues, they signed The Heard Act into law in 1894. The Heard Act allowed for Corporate Surety Bonds on Federal projects. It also required a single Performance and Payment Bond on Federal projects. 

 

Although this provided some protection to contractors and suppliers, The Heard Act was written narrowly and therefore faced many legal challenges that were often interpreted against subcontractors and suppliers. Therefore, in 1935, Congress replaced The Heard Act with The Miller Act.

 

Who is Covered by a Miller Act Payment Bond?

 

It is important to understand who has protection under a Miller Act payment bond as not all parties are covered.The Miller Act payment bond specifically covers four parties. These are:

 

First Tier Subcontractors

These are Subcontractors that have a direct contract with the Prime Contractor.

 

First Tier Material Suppliers

These are Material Suppliers that have a contract with the Prime Contractor.

 

Second Tier Subcontractor

These Subcontractors have a contract with a First Tier Subcontractor.

 

Second Tier Material Supplier

These are Material Suppliers that have a direct contract with First Tier Subcontractors.

 

You will notice that many parties are excluded. For example, a Material Supplier who supplied Material to a First Tier Material Supplier would have no protection.

 

"'Subcontractor' means any person who has contracted to furnish labor or materials to, or who has performed labor for, a contractor or another subcontractor in connection with a construction contract." N.C.G.S. § 44A-26

 

This chart shows the tiers of Subcontractors and suppliers protected and not protected by a Miller Act Payment Bond. The background is black and white road construction. Each Tier is blue or red.

 

What is Covered by a Miller Act Payment Bond?

 

Coverage under The Miller Act is broad. Various rulings have included things such as:

 

  • Labor
  • Material
  • Fuel, oil and tires for vehicles used on the project
  • Tools
  • Rental Equipment
  • Groceries for labor
  • Delay Costs in some instances
  • Attorney fees and expenses in some cases

 

In order to qualify the supplier only needs to show in good faith that the material was intended to be used in the project.

 

What is Covered by the Miller Act Performance Bond?

 

The performance bond covers the cost to Complete the project if the Prime Contractor cannot. A Miller Act Performance Bond also cover taxes on wages that are needed to complete the project.

 

Miller Act Claim Notice Requirements

 

Unfortunately, bond claims happen. When they occur on a Miller Act project, there are notice requirements that need to be followed. These can be confusing and depend on the Subcontractor or Material Supplier's relationship to the Prime Contractor.

 

Miller Act Payment Bond Claim Filing Requirements - This shows two boxes with the timing Requirements for parties filing a Miller Act Payment Bond Claim. The background is an hourglass.

 

First Tier Subcontractors and Material Suppliers 

 

First Tier Subcontractors and Suppliers that have a direct contract with the Prime Contractor must wait at least 90 days after they last supplied labor or material to the project before filing a claim against the payment bond 40 U.S.C. § 3133(b)(2).This is thought to be a reasonable amount of time for project funds to flow from the owner to the Subcontractor or Supplier.

 

From a practical standpoint, a First Tier Subcontractor or Supplier does not have to give notice to the Prime Contractor or Surety. However, it likely should in order to try and resolve the issue quickly. A civil action must be brought no later than one year after the last labor or material was provided on the project.

Second Tier Subcontractors and Material Suppliers 

 

Second Tier Subcontractors and suppliers must file a claim within 90 days of the last labor or material provided on the project. The purpose of this timing is to make the Prime Contractor aware of nonpayment on lower tiers. This gives the Prime Contractor the opportunity to potentially withhold contract proceeds from the First Tier Subcontractor or Supplier to correct the issue.

 

Requirements for Second Tier Subcontractors and Suppliers Notice

 

  • Must be in writing

 

  • Must accurately state the amount being claimed

 

  • Must name the party that was provided labor or material

 

  • Must be delivered by a means that provides verification of delivery

 

Failure to provide proper notice under a Miller Act Payment Bond is a valid defense that can keep a Subcontractor or Supplier from being able to collect.

 

Filing Suit Under The Miller Act

 

If a civil action is needed, a case may be brought in a United States District Court and the Surety Bond company names as the Defendant. The civil action is brought in the name of the United States although the U.S. is not responsible for any expenses or payments associated with the suit.

 

Miller Act Protection Waiver

 

A Prime Contractor can not require a Subcontractor or Supplier to waive their right to a Miller Act Payment Bond in order to enter into a contract. Such a clause would be unenforceable.

 

However, a civil action can be waived, but only after the Subcontractor or Supplier has already provided labor or material on the project. In such cases, the waiver must be in writing and signed by the party whose right has been waived.

 

Courts have sided with General Contractors who insert contract language that stays the claim pending a dispute with the Owner. This contract language should be carefully reviewed and considered.

 

Exceptions to the Miller Act Bond Requirements

 

Foreign Country Waiver - 

A Contracting officer may waive The Miller Act's bond requirements if they find that it would not be practical to do so.

 

Cost Plus Contracts -

 

Secretaries of the Army, Navy, Air Force, and Transportation may waive the requirements 

 

“with respect to cost-plus-a-fixed fee and other cost-type contracts for the construction, alteration, or repair of any public building or public work of the Federal Government and with respect to contracts for manufacturing, producing, furnishing, constructing, altering, repairing, processing, or assembling vessels, aircraft, munitions, materiel, or supplies for the Army, Navy, Air Force, or Coast Guard, respectively, regardless of the terms of the contracts as to payment or title.” 

 

Construction of Vessels -

 

The Secretary of Transportation and The Secretary of Commerce may waive the requirements on certain contracts for the construction and alteration of vessels.

 

Additional Bonds May be Required - 

 

A contracting officer may also require additional bonds or protection if they are needed.

 

Right to Obtain a Copy of a Miller Act Bond

 

Any party providing labor or material on a Miller Act contract has the right to request a copy of the bond from the contracting officer. A signed request is required.

 

In practicality, it is always better to request a copy of the payment bond upfront when signing a contract with the Prime Contractor.

Little Miller Acts

 

The Miller Act applied to Federal work but many states and municipalities have adopted legislation. These laws are often referred to as "Little Miller Acts". Although these Little Miller Acts are similar, they can differ in a number of ways. It is important to check local laws before signing a construction contract.

 

The Miller Act has and continues to be an important piece of legislation for protecting taxpayers, contractors and material suppliers in the U.S. Each party should know their rates and responsibilities under the Act to ensure that these protections are available when needed.

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